Office Manager (60%)

Our office hosts many visitors from around our firm, as well as clients and candidates daily. Our goal is to present each with a warm, professional, and discreet experience. The Office Manager/Receptionist desk serves as the first voice, face, and service experience for many within and outside our firm, and it must embody our brand promise. Main Responsibilities 

• Greet/welcome all clients, candidates, and visitors, offer a beverage, and escort individual to the appropriate location within the office.
• Serve as local point of contact for scheduling and maintenance of internal and external videoconferences, conference room space, as well as allocation of office space
• Provide administrative assistance to consultants, visiting consultants, the administrative manager, and EA staff with search-related production and data entry requirements, including document creation (progress reports, candidate presentations, and other routine correspondence).
• Assist with ad-hoc projects for client events and Swiss office gatherings, including on-site presence, capturing invitee data in our software, and preparing necessary materials.
• Prepare for internal meetings, including catering and special orders
• Handle incoming and outgoing mail and deliveries
• Responsible for maintaining/ordering all office supplies, production room materials, café grocery orders and other materials, as requested.
• Answer/handle all main switchboard calls in a timely and efficient manner.
• Maintenance of printers (toners, papers, repairs)
• Manage reception-related suppliers’ invoices
• Coordinate parking overflow
• Serve as the main contact for the Building Manager and office cleaners
• Support IT Leader
• Assist with select additional office administration tasks

 Qualifications and Skills         

• Always exhibit a professional presence and appearance, as well as sensitivity regarding the confidential nature of executive search.
• Possess and exhibit a high degree of comfort working in a fast-paced and openly communicative, yet confidential, environment
• High level of integrity, adaptability, sense of anticipation and quality, attention to detail, self-starter; decisive; productive and well-organized.
• Commercial education (KV) or higher
• Perfect oral and writing proficiency in German and English,
• Proficient MS Office kledge

 What we offer

• A strongly international, dynamic environment
• A dedicated and highly motivated team to join, to work and have fun with

 Please send your application with a motivation letter and resume via email to:Spencer Stuart Switzerland AG, Dr. Sandra B. Honsell, [email protected], www.spencerstuart.com